PerfectMind helps organizations manage all aspects of their facilities operations, marketing and financing and reduce time spent on back office functions. This allows supervisors and their staff to do what they do best - create an exceptional customer experience and take their community to new heights.
Our intuitive software platform makes day-to-day operations simple, efficient and enjoyable. The powerful but user-friendly system enables you to painlessly manage activities, facilities, memberships, POS and more.
PerfectMind offers the industry’s first Platform-as-a-Service (PaaS) solution for parks and recreation management. We offer a powerful but easy-to-use cloud-based software solution that can quickly adapt and scale to evolve as your organization grows. PerfectMind ensures the paradox of simplicity and elegance paired with raw power and functionality to allow you to perform any activity in less than three clicks.
PerfectMind is a cutting-edge platform incorporating numerous industry-firsts and exclusive advantages, including ...
Built-In Reporting Engine
Create limitless custom reports for Finance, Operations and Marketing and other divisions without relying on additional software.
Integrated Workflow Engine
Generate easy-to-use workflow charts to streamline your team’s processes and communications.
Business App Store
PerfectMind is instantly adaptable through our community-driven App Store.
Custom Apps
Give your IT department the power to improve your organization's daily operations with the powerful drag-and-drop custom app development tool.
Open API
Easily adaptable integration with external apps allows fluid, user-friendly interconnectivity and collaboration across platforms.
Data Security, Auditing and Permissions
PerfectMind’s security-first development approach ensures your organization is never at risk. We give you the power to control app-level access, user auditing, user time limits, specific IP access, as well as group- and role-based data permissions.
Responsive & Social
The PerfectMind platform, apps and website integrations run flawlessly for both your employees and customers, regardless of screen size or browser type. Your members can access all public areas of the site while at home or on-the-go without having to download a mobile app.
Multi-Site Management & Reporting
Whether you run multiple locations or have multiple facilities in one location, PerfectMind is equipped to serve your customers, employees and management seamlessly.
24/7 Customer Service
Live agent dedicated to your success and available 24 hours a day.
Facility Booking and Scheduling
Make your facility booking and scheduling online or on-site at the counter quick and painless. PerfectMind booking takes care of conflict and contract management, recurring bookings, equipment and rental inventory, capacity management and more. Your staff and your members can schedule tee times online, on-site or in the Pro-Shop. PerfectMind lets you easily manage facility dependencies, availability, multiple rates and lighting. Customers can book using desktop, tablet or mobile devices on all popular web browsers.
Membership Management
Effortlessly manage and add new members with just three clicks. The intuitive system allows you to easily manage families, multiple memberships, and related contacts. Restrict access permissions for users and groups to improve security.
Document Management
Avoid the security and privacy issues that come with storing sensitive data locally, create, save, print, upload and manage your documents for your organization in the cloud. Auto-create tee sheets, sign waivers, contracts, and other documents electronically with a digital signature and store them safely in the cloud.
Staff Management
View all your staff schedules in one master calendar. PerfectMind gives you the ability to empower your staff to make their own schedule and to adjust availability for vacations and time off. Easily manage staff wages, commissions, bonuses, hours, availability and much more. Restrict access permissions for users and groups to improve security.
Activity Management
Quick and easy online or on-site registration for all types of bookings including courses, private lessons, drop-in and flexible registrations to accommodate your most demanding needs with ease. Intelligent conflict management gives you the flexibility to make changes to events without hassle. PerfectMind also supports waitlist tracking and tournament scheduling for individuals and teams.
POS and Inventory Management
Sell any type of product, service or event online or on-site with cutting-edge features for inventory and sales automation. Track purchase orders and print inventory sheets. Take advantage of discounts, gift cards or early-bird promotions to boost your sales.
Attendance Tracking and Check-in
Allow customers to scan or check themselves in at the front desk using a kiosk, or manually check-in with a staff member. Improve retention with live class statistics, and much more. Guest check-ins allow for quick processing to non-members or during busy periods.
Calendar
Flexible, multi-functional calendar with drag-and-drop functionality to make changes and updates to events, activities and facility booking easily. Ability to sync with iCal, Outlook and other calendars. You can also view multiple facilities, locations and courses.
Marketing
A built-in, fully-functional email solution replaces the need for any additional email applications so you can streamline your marketing for programs, campaigns, and personalized operation emails. Increase signups and enrollments using loyalty and referral programs. Watch your community grow using our simple and customizable landing pages and lead-capture forms.
Task Management
Schedule automated and recurring tasks with alerts to stay up-to-date, organized and focused. Set reminders, mobile push notifications and emails based on predefined or custom triggers
Reports
PerfectMind’s built-in reporting engine enables you to create, customize and run any report at any time. Create and schedule custom financial, attendance, utilization, marketing and forecasting reports all from the same interface. View real-time analytics and historical data in tabular or graphical format. All reports can be exported for use in a third-party application.
Membership Management Software | PerfectMind
